Whether you’re a startup, small business, or mid-sized operation, you can benefit from project management software to organize your team.
Project management software helps project managers (PMs) and teams collaborate, track progress, manage resources, and help ensure all tasks are completed on time.
Adding a project management tool to your startup can help streamline your business and take things to the next level. Here’s what it can do for you:
Scheduling can help the PMs and developers stay on task, or notify each other of any necessary delays. Most software will include completion dates and automatic alerts to let you know when a task is due or overdue, and some will even give you an idea of how close projects are to completion.
There are several different interfaces to choose from. Kanban is a popular form of prioritizing tasks thanks to its easy to read timeline visualization. You can choose how to organize your tasks and move them around, almost like an old-school bulletin board.
Using project management software, you can figure out what resources you need, and where to invest them. The tools can often forecast the time spent on previous projects and predict potential risks on upcoming tasks. PMs can also see where the most time and energy is being spent, and update or change projects accordingly.
There are also features that can do in-depth time tracking. This can help the PMs monitor productivity, especially with employees working remotely, as well as forecast completion dates. There is also expense tracking, so PMs can see what kind of expenses are accrued during a project and use that information to figure out budgets for future projects.
PMs can assign different tasks, or even different responsibilities within a task, to various members of the team, keeping track of who is doing what.
While this sounds like a simple feature, it’s one of the most important aspects of a project and software can make it manageable. Even when projects are spanning across different teams or departments, project management software can have features that show which tasks are linked or dependant on others. This way, if one aspect is falling behind, the PMs can see what that will affect and allocate more resources to prevent a bottleneck of productivity. Most software will use something like a Gantt chart, which is easy to read and understand.
There are a lot of moving parts on a project, and many team members need to work together. Using project management software can help keep everyone on the same page and up-to-date on where other teams are in the completion of the project. They can share documents securely and access resources, as well as message individual team members or entire groups. Software like Slack has become common in many work environments for these exact features.
Getting the software with robust analysis and reporting features is important to ensure you’re able to see and analyze all the necessary data the tool is recording. PMs should be able to view metrics visually throughout the projects and have access to in-depth analysis.
A tool for project management can help your business in many ways. Keeping everyone in communication with each other, monitoring productivity, and identifying risks helps you complete projects faster and with the best results.