When you use a shared workspace to collaborate as a team, you need to use a space that encourages productivity and communication.
Fortunately, it isn’t difficult to set up a space that encourages your team to work together and be as efficient as possible throughout the day. You just need to follow these tips.
Make Sure Outlets Are Easy to Access
When you work in a setting with numerous other people, there’s a good chance that everyone in the room is using a laptop, tablet, or both. Because of this, it’s important to have numerous outlets available and all of them need to be accessible.
Because conference-room type setups typically have workspaces that are centered in the room, you should consider installing pop-up power grommets from a company like Mockett.com on top of the shared work table so that everyone has one or two within reach.
These outlets are installed directly within the table to maximize your workspace, put outlets within reach, and keep you from having to run extension cords throughout the room.
Set the Area Up for Easy Collaboration
It’s common for those working in a shared environment to collaborate on projects.
Because of this, they may not complete all of their work while staring at a computer screen. It’s a good idea to install a whiteboard or smartboard in the room to make brainstorming and mapping out project tasks simple.
Also, if you frequently collaborate with people in other locations, you might want to hang monitors on the conference rooms walls. This way video calls can be initiated without tying up someone’s laptop or tablet.
Keep the Area Clutter-Free
When there’s a lot of clutter in a space, it can be difficult to focus on work. So, it’s important to keep your shared work area as clutter-free as possible.
You can easily create organized storage areas for office supplies and work-related materials that are commonly used each day. However, you should also make sure the room has several trash cans and that each person working in the space picks up his or her area several times per day.
Keep in mind, some people work well in an environment cluttered with paper, but others don’t, so you should establish guidelines and rules for those working in your shared workspace. For example, if one worker has a habit of taking a lot of notes, suggest a digital note taking app instead of a pad of paper.
Or, if you have a worker that’s bothered by any type of clutter, suggest that person sit at the end of the table so his or her area is more open — chances are clutter won’t be as overwhelming this way.
Use Connected Technology When Possible
To keep paper clutter under control, you should consider using connected technology as much as possible.
When you use cloud storage software to save files, they are easily accessible by everyone. You can also implement the use of project management software to keep everyone on the same page throughout the day.
The fact is, the more people you have sharing a workspace the harder it is to keep everyone on track.
But by minimizing distractions and clutter, organizing your work area, and using connected technology, and other business tools, you can provide a space that encourages collaboration inspiration as well as productivity.