How Understanding The Fundamentals Of Printer Cartridges Can Save Your Business Money

Ink cartridges; those pesky containers inside a printer that are expensive, constantly empty and that take hours to replace.

While this may be the reality for many businesses, it doesn’t have to be the case.

Understanding the fundamentals of printer cartridges, can dramatically reduce the time you spend fiddling with your printer, and lower your printing costs for good. Read on to explore the fundamental facts of modern ink cartridges, and the key facts which have dramatic effects on your printing expenditure.

One of a Kind

One of the fundamental things to understand about official HP ink cartridges and other forms of ink cartridges, is that they are specifically designed to work with a particular series or line of printers. Grabbing any old cartridge off the shelf is, therefore, going to cost you considerable time and money.

Think about your printer and ink cartridges as two parts of a whole. When shopping for printer cartridges, you should therefore always bring along the model number of your printer. Whilst  cheaper compatible cartridges are available from third party manufacturers, in order to protect the health of your printer and to guarantee that the cartridge will be compatible with the device, it is important to always use genuine Original Equipment Manufacturer (OEM) cartridges.

Ink Wise

When choosing your ink cartridge, it is important to be educated about the benefits and disadvantages of each form of ink cartridge currently on the market.

OEM cartridges are often the most expensive form of ink cartridge. Although they take a hit out of the wallet, they also produce the best quality prints and produce the highest page yield, leading to long-term office savings.

Remanufactured cartridgesare made from recycled cartridges that have been cleaned and reconstructed for use. While they are the cheapest option and can save your business considerable costs, they produce the lowest quality prints and can be prone to leaking. In short, they are a risk that can either pay off, or cause unnecessary headaches and maintenance expenses.

Compatible brands are typically built from new parts and made by a different manufacturer to your printer. While they are  cheaper than OEM versions, they do not carry the same quality or high page yield.


People are beginning to realise that one of the most expensive parts of running a printer is the price of the ink. Businesses want to make informed decisions when choosing ink cartridges and other printing supplies.
When comparing costs, it is therefore essential for businesses to understand the factors that will affect a printer cartridges quality, reliability and productivity.

Understanding the varying page yields of printer cartridges is imperative for any budget-conscious business. Page yield is the number of pages a user can print with a given printer and cartridge, and can have a dramatic effect on your business’s printing expenditure.  It serves as a reference point to help you determine how many pages – and therefore the cost per page – can be achieved from any given toner cartridge.

International Organization for Standardization (ISO)

Traditionally, printer manufacturers determined their own page yields. This all changed when OEMs formed a collaboration to harmonize and formalize the testing of page yield and the publication of data across the industry. This is known as the International Organization for Standardization (ISO).

The ISO enables the consumer to make informed decisions when purchasing print supplies. By ensuring that your ink cartridge provider participates in the ISO, you can compare your ink cartridge choice to other alternatives. This will ensure you get more bang for your buck, and spend less time refilling the office printer with fresh cartridges.

Many businesses spend more money than they need to on printing, purely because they are in the dark on how to control costs. Understanding the fundamentals of printer cartridges is essential in order to maximise the efficiency of your office printers, and keep cost down.

Bio: Laura Costello is a recent graduate of a Bachelor of Law/International Relations at Latrobe University. She is passionate about the law, the power of social media, and the ability to translate her knowledge of both common and complex topics to readers across a variety of mediums, in a way that is easy to understand.