Protecting your business from fraud shouldn’t cost you a lot of money. But, it is something you have to do, or face the consequences of a security breach.
The following are three affordable services and protocols you can employ to keep your customer’s information secure, maintain trust, and prevent hackers from stealing the data.
Hire a Shredding Service Provider
Even though a lot of business processes have moved to the cloud, there is still a lot of information put onto paper. And, the use of paper is simply not going to disappear anytime soon. It is simply too convenient to give up on any scale.
This means a lot of sensitive data gets put onto paper, and it needs to be disposed of in a secure way.
Hiring an outside shredding service is the most sensible way to get it done.
An outside provider typically brings in a truck designed to shred large amounts of paper at one time. The results are then taken to a facility for further disposal in a secure manner.
This prevents sensitive information from getting out into the world at large in the most secure way possible.
Use a Cloud Access Security Broker
A cloud access security broker, or CASB, is an on-premises or cloud-based system that encrypts data before it reaches the cloud.
This results in you sending a file to the cloud in a locked down form. No one is going to have access to it unless they have the encryption keys to unlock.
Encryption keys usually come in the form of a password and authorized access to that particular cloud server. An unauthorized user who manages to get access to the data you transmit is not going to be able to do anything with it.
The information won’t open, and if it does, they see a mess of symbols and characters that won’t make sense.
Designate One Computer for Accessing Sensitive Information
This is easiest to do in a smaller organization with few computers. Take one computer and lock it down tight with antivirus protection, CASB, and secure passwords.
Make sure that all employees know to use only that computer when transmitting sensitive data. But how do you get around people forgetting, or simply getting lazy?
The best solution is to block their access to the websites and portals at their desktops.
It’s something that’s easily done through IT services.
If there’s no in-house IT, it’s a matter of having someone come in and set it up, then give you the software to monitor who’s doing what.
Have users put the files onto that secured computer, then walk over and transmit.
All of these are solid protocols and services to help you keep your information secure. They’re very hard to beat and aren’t that difficult to implement.
It may require some getting used to on your behalf and that of employees, but once this is accomplished, you won’t have to worry about a data breach.